The Data Protection Act 2018 incorporating the General Data Protection Regulations came into force on 25 May 2018.
We have policies in place to ensure that we only use any personal data that you may give us for purposes for which you have provided it, in compliance with current data protection law.
By law, we must process your personal data fairly. This means that we:
- only obtain it for purposes for which we are authorised
- record it accurately
- keep it up to date and make any amendments you request
- do not keep it longer than necessary.
We will keep your personal data secure within our organisation but that enables us to disclose information in certain circumstances outside the organisation. We will only do this if the law permits us to do so and in accordance with our contracts with these organisations. This includes requirements to keep your data secure. Some personal data will appear on file records, which by law we are required to keep and make publicly available.
Data protection regulation requires every data controller who is processing personal information to register with the Information Commissioner’s Office unless they are exempt.
The council has two registrations:
- Data controller name: South Oxfordshire District Council Registration number: Z6629204
- Data controller name: Electoral registration officer for South Oxfordshire District Council District Council Registration number: Z6605488
To view our notification, please go to the register on the Information Commissioners Office website and enter the registration number which starts with Z.
Finding out about the data we hold on you
You are entitled to ask the council what personal data is held about you. To do this, you can either:
- Complete our Right of Access form. This ensures we gather all the information required to deal with your request as efficiently as possible.
- Email us at firstname.lastname@example.org
- Write to us at the address listed below
In all cases please include copies of two different documents as evidence of your name and current address e.g. a current utility bill and recent bank statement (dated within the last three months) and your passport or photo ID driving licence. This is due to the sensitive nature of the information held). We may ask to see original documents.