Data protection and you

The government revised data protection Law in 2000 and the council has policies in place to ensure that we only use any personal data that you may give us for purposes for which you have provided it.

By law, we must process your personal data fairly which means that we only obtain it for purposes for which we are authorised, we record it accurately, we keep it up to date, and we do not keep it longer than necessary.

We will keep your personal data secure within our organisation but there are provisions in the Act that enable us to disclose information in certain circumstances outside the organisation.  We will only do this if the law permits us to do so and in accordance with arrangements we have properly made with other parties to whom we are giving your data.  Conditions such as the secure holding of your data by other parties to whom we disclose it are part of the arrangements for disclosure of information outside the organisation.  Some personal data will appear on file records, which the public routinely access because those records are open to public inspection under particular legislation.

Data subjects - that is individuals on who we keep personal data - are entitled to ask the council what personal data it keeps on them.  If you think you need to check up on what personal data is held on you, please complete the Subject Access Request (43.4 KB) form.  You also need to pay a fee of £10 to enable us to undertake a search of our systems and records.

Any queries and requests about the council's handling of personal data should be sent to:

Head of HR, IT and Customer Services
South Oxfordshire District Council
Benson Lane
Crowmarsh Gifford
Wallingford, OX10 8AZ

01491 823939
foi@southoxon.gov.uk