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Planning Committee

Please note we are now conducting council committee meetings face-to-face in line with Government requirements but will still broadcast them online via video conferencing

Councillors will meet in a meeting room but will also use Microsoft Teams to take part in meetings. You can watch the proceedings online.

You can find the meeting agendas by looking at the Planning Committee meetings page

We will also publish the link to each meeting via our Facebook  and Twitter  pages.

Each meeting has an agenda which is published five days in advance. Copies of the agenda and reports are available online, on request and at the meeting.

Watching a meeting

You can watch a meeting via the council’s YouTube channel, a link for which is provided on each agenda.  The council has recently made a series of changes to its procedures in the light of the COVID-19 pandemic.  We are now holding planning committees in-person to comply with the government requirements, but this meeting will also be screened live via our YouTube channel and recorded in order that you can view it at a time to suit you, rather than needing to attend the meeting.  If you have not registered to speak at the meeting, we would encourage you to view the meeting via YouTube rather than attend in person.  

Attending a meeting

If you have registered to speak you will be provided with an email confirming the meeting details and instructions on how you can make your statement.  You can make your statement by:

  • joining the meeting remotely via a link we will provide you with
  • submit your statement in writing in advance of the meeting, or
  • attend the meeting in person 

If you wish to attend in person please report to the entrance at 135 Eastern Avenue, Milton Park when you arrive where one of our marshals will assist you.  You will need to do the following:

  • You will be required to wear a face mask in order to enter the building  
  • You will also need to bring a portable device such as a laptop or tablet to listen to and watch the meeting   
  • You will need to bring a headset/headphones.  This is because our meetings are being streamed through Microsoft Teams.  You will need to join the Microsoft Teams meeting when this item is being considered by the committee. 

The planning committee considers a range of planning applications depending upon the scale, degree of complexity and level of community interest.  If there are several applications for one site, the committee may consider these together, but they will vote on each recommendation.

The Head of Planning makes decisions on approximately 90 per cent of applications under delegated powers.   The planning committee considers most applications for large developments (such as applications for 200 or more houses or where the site is 2 hectares or more in size).   Smaller applications can be considered by the committee if the chairman and vice chairman agree to a local district councillor’s request to call in an application. 

A planning committee meeting is held approximately every 3 weeks.

Watch a meeting page https://www.southoxon.gov.uk/south-oxfordshire-district-council/local-democracy-and-elections/council-meetings-and-decision-making/councillors-committees-and-meetings/watch-a-meeting/

Watch a meeting

We are currently conducting council committee meetings face-to-face in line with Government requirements but will still broadcast them online via video conferencing.

Councillors will use Microsoft Teams to take part in meetings and you can watch the proceedings online.

To watch a council meeting, please visit our Committee Meetings YouTube channel by clicking on – southoxon.gov.uk/watchameeting.  The live video feed will be made available just before the meeting is due to begin and the video will remain on the site to view afterward

Taking part in a meeting page https://www.southoxon.gov.uk/south-oxfordshire-district-council/local-democracy-and-elections/council-meetings-and-decision-making/councillors-committees-and-meetings/taking-part-in-a-meeting/

Taking part in a meeting

We are currently conducting council committee meetings face-to-face in line with Government requirements but will still broadcast them online via video conferencing.

You can take part in a council meeting by making a statement or asking a question. To do so, you need to register to speak at the meeting by email to democratic.services@southandvale.gov.uk by 12noon on the working day before the meeting.

You will then receive an email confirming the meeting details and instructions on how you can make your statement or ask your question.

Contact us - Democratic services

01235 422520
(Text phone users add 18001 before dialing)

South Oxfordshire District Council
135 Eastern Avenue
Milton Park
Milton
OX14 4SB