Temporary event notices
As the current situation with the Covid-19 outbreak continues, the council has produced this - please read this document before contacting the licensing team with queries as it may contain the information you need.
If you are holding an event and want to sell or supply alcohol, or put on entertainment, such as music, dancing or films, then you may need to apply for a Temporary Event Notice (TEN). Temporary Event Notices allow all premises including village halls, schools and clubs to easily apply for, and put on, one off events involving the sale of alcohol and regulated entertainment.
Following amendments to the Licensing Act 2003 by the Live Music Act 2012 and the Licensing Act 2003 (Descriptions of Entertainment) (Amendment) Order 2013 & 2014, the following activities are no longer licensable between the hours of 8am and 11pm:
a) performance of plays up to an audience of 500 people
b) exhibitions of dance* up to an audience of 500 people
c) indoor sport** up to an audience of 1000 people
*dance performance that may be classed as 'sexual entertainment' remains regulated.
**any indoor contest, exhibition, boxing, wrestling or combined fighting entertainment event remains regulated.
A licence will still be required for these activities if they were taking place outside the hours of 8am to 11pm and for audiences that exceed the maximum limits.
Live Music Act 2012
As of 1 October 2012, the Live Music Act 2012 removes the licensing requirements relating to live music
In Alcohol Licensed Premises
- when it is unamplified and takes place between 8am and 11pm
- when it is amplified and takes place in the presence of an audience of 200 persons or fewer (increased to an audience of 500 persons effective 6th April 2015) and is provided between 8am and 11pm.
The premises must be open for the sale of alcohol during the time that the amplified live music is provided for the exemption/s to take effect.
Furthermore, any condition attached to the premises licence relating to live music ceases to have effect in respect of the live music unless the Licensing Authority states otherwise on the licence pursuant to a Licensing Sub-Committee Review hearing.
In Non Alcohol Licensed Premises
- when it is unamplified and takes place between 8am and 11pm.
- when it is amplified and takes place between 8am and 11pm in the presence of an audience of no more than 200 persons in workplaces.
The definition of a workplace is that given in Regulation 2(1) of the Workplace (Health, Safety and Welfare) Regulations 1992 – basically a workplace is any premises (or part of premises) which are not domestic premises and which are made available to any person as a place of work (eg beer garden not shown on licensed plans).
Effective 6th April 2015, benefits from the same exemption as live music with an audience up to 500 persons. There is no equivalent 'workplace' exemption.
Provision of facilities for making music and dancing
The Act removes the provision of facilities for making music (e.g. the provision of a piano in a bar) as a licensable activity. Venues providing an unlicensed piano (or other instruments or equipment) for use in performances will no longer be committing a potential criminal offence.
Effective 6th April 2015, exhibition of pre-recorded films 'not for profit' is not licensable in community premises between the hours of 8am - 11pm.
The Live Music Act also further amends the Licensing Act to allow amplified music to accompany a performance of Morris dancing, or dancing of similar nature.
Amplified Live Music (over 500 persons)
Amplified live music in venues, with a capacity exceeding 500, will continue to require formal authorisation from the Licensing Authority, such as a premises licence.
If you are not sure if an activity is or is not licensable please speak to Licensing Department for further advice.
There are strict limits on temporary events notices, so please ensure you read and understand the notes with the application form and those below.
A TEN should be submitted at least ten clear working days prior to the event. Legislation from 25 April 2012, allows for a limited number of late TEN notices to be made, between five-nine clear working days prior to the event. The day of the event and the day the application is submitted is NOT counted as clear, working days. If you submit a TEN fewer than five clear working days before the event, it will not be authorised.
While TENs are designed to be a 'light touch' form of licensing, strict guidelines must be adhered to, including:
- Non personal licence holders may give a maximum of five TENs, of which a maximum of two may be a late TEN.
- Personal licence holders may give a maximum of 50 TENs, of which a maximum of 10 may be a late TEN.
- A premises may be the subject of a maximum of 15 TENs per calendar year.
- No premises can have more than 21 days of TEN per calendar year.
- No more than 499 people may be involved in the licensable activity at any one time.
- A maximum of 168 hours (seven days) may be licensed with a single TEN. There must be a minimum of a 24 hour period between TENs for the same premises.
Where an objection is received in respect of a late TEN, the legislation does not provide for any modifications to be made and therefore, the licensable activities would simply not be permitted to take place.
In view of the above, this Licensing Authority strongly recommends that TENs are given at the earliest opportunity and with at least 10 clear working days' notice.
The statutory fee for a Temporary Event Notice is £21. You can make payment by credit card or debit card and you can also pay by cheque. Cheques should be made payable to South Oxfordshire District Council. Please note that the new Temporary Event Notice application form should be used for all future events. This can be downloaded and completed by using the link below. Any applications received on the old forms after 30 June 2012 will not be processed and will be returned to the applicant for correct resubmission.
How to apply for a Temporary Event Licence
- Apply for a Temporary Event Notice Online. If you apply online, you do not need to follow the additional steps listed below. Please ensure you follow this link only for a Temporary Event Notice for a premises based in the South Oxfordshire district.
- Alternatively, you may apply by post or email by completing the and following the steps below:
- Send two copies of the application and the fee of £21 to the local authority for the area in which the proposed event is to take place. If it is taking place in the South Oxfordshire district, send the event notice to:
The Licensing Team (see address in Contact section of this page)
- Please also send one copy either via email to firstname.lastname@example.org with the wording 'Temporary Event Notice' in the subject heading or via post to:
The Environmental Protection team (use address in Contact section of this page)
- Send one copy to the police for the area in which the premises is located. For premises in South Oxfordshire district, please send the notice either via email to: email@example.com or via post to:
Thames Valley Police
Last reviewed: 26 - 03 - 2020