Postal submissions

Instructions to suppliers

The council prefers to receive tenders electronically. However, we are happy to accept postal and/or electronic tenders.

How do I submit my bid by post?

The council's postal tender submission process is designed to protect the identity of tenderers until the bids are opened after the closing time on the closing date.

• Download the tender envelope template from the quick links on the right.
• Complete the left-hand box with the 'Tender name', closing time and closing date as advertised in the tender invitation document.
• Affix this template to your tender envelope
• Please do not write your name or the name of your organisation anywhere on  the tender envelope.
• Post your tender so that it arrives within the council building before the closing time on the closing date.

Responsibility for delivering tenders

It is your responsibility to ensure that the council receives your bid by the closing time on the closing date.  Please note that it is the council's policy not to accept late tenders.

What happens next?

After the closing time council officers will view the bids. The council will then contact you to inform you about the next steps.

Frequently Asked Questions

Q.Will my bid be secure?
A. Yes, your postal tender will be held securely until the closing time on the closing day. We only open the tenders after the closing time. Before the closing time no one will have access.

Q. Will my bid be confidential?
A. Yes, only designated council officers will have access to tenders.

Q. Will sending my bid by post give me an advantage over sending it electronically?
A. No, but we encourage suppliers to submit bids electronically as this will help to save you time and money. However, you can still use the paper route if you want to. We open electronic tenders at the same time as we open the postal tenders.

Q. Who can I speak to if I have a query?
A. Contact the officer named in the contract advertisement