Club Premises Certificates

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Clubs (such as the Royal British Legion, working men's, cricket or rugby clubs) are generally organisations where members join together for a particular social, sporting or political purpose and then combine to purchase alcohol in bulk for its members.

The clubs carry on activities from premises to which public access is restricted and alcohol is supplied other than for profit. For these reasons the 2003 Act preserves aspects of earlier alcohol licensing law which applied to 'registered members clubs' and affords clubs special treatment outside the normal premises licence arrangements.

Clubs which meet specified criteria set out in the 2003 Act are known as 'qualifying clubs' and the authority under which they may supply alcohol and conduct other 'qualifying club activities'  from their premises is a club premises certificate, issued by the licensing authority.

The grant of a club premises certificate means that a club is entitled to certain benefits which include the authority to supply alcohol to its members and sell it to guests without the need for any member or employee to hold a personal licence and the absence of a requirement to specify a designated premises supervisor. There are also more limited rights of entry for the police and other authorised persons, as the premises are considered private and not generally open to the public.

Apply for a club premises certificate

To apply for a new club premises certificate, you must submit the following: 

Once you have completed the application form, you can submit it with any supporting documents via our Online Applications Portal using the relevant link (please take care to select the correct band for your premises, and if in any doubt please contact us by email for advice):  

Alternatively, you can email the completed application form and any supporting documents to licensing@southoxon.gov.uk. We will then contact you by telephone to collect payment. 

If you do not have access to email, you can post your application with the fee to the address in the contact details section. Please remember if you decide to post in your application, you must also post a copy to each of the responsible authorities (17.8 KB) Word 2007 .

You must also advertise your application, both on the premises and in a local newspaper. A template notice is available here (109.4 KB) PDF This link will take you to an external website... and the same wording can be used for the newspaper notice. Please see our Applicant Guidance (96.4 KB) Word 2007  This link will take you to an external website... document for full details of how to advertise your application. 

Apply to vary a club premises certificate

To apply for a full variation of a club premises certificate, you must submit the following: 

Once you have completed the application form, you can submit it with any supporting documents via our Online Applications Portal using the relevant link (please take care to select the correct band for your premises, and if in any doubt please contact us by email for advice):  

Alternatively, you can email the completed application form and any supporting documents to licensing@southoxon.gov.uk. We will then contact you by telephone to collect payment. 

For online/email applications, you should return the club premises certificate by post (please ensure the premises keeps a copy at the site). 

If you do not have access to email, you can post your application with the fee to the address in the contact details section. Please remember if you decide to post in your application, you must also post a copy to each of the responsible authorities (17.8 KB) Word 2007 .

You must also advertise your application, both on the premises and in a local newspaper. A template notice is available here (109.0 KB) PDF This link will take you to an external website... and the same wording can be used for the newspaper notice. Please see our Applicant Guidance (96.4 KB) Word 2007  This link will take you to an external website... document for full details of how to advertise your application. 

Apply for a minor variation to a club premises certificate

To apply for a minor variation to a club premises certificate, you must submit a completed application form (40.6 KB) Word 2007 This link will take you to an external website... with the fee of £89. You can submit the application with any supporting documents through our Online Applications Portal using this link

Alternatively, please email the form and any supporting documents to licensing@southoxon.gov.uk. We will contact you by telephone to collect payment.

For online/email applications, you should return the club premises certificate by post (please ensure the premises keeps a copy at the site). 

If you do not have access to email, you can post your application form with the fee and current licence to the address in the contact details section.

Please see our Applicant Guidance (96.4 KB) Word 2007  This link will take you to an external website... document to check that your application meets the criteria for a minor variation and for details of how to advertise your application. A template for the public notice is available here (108.9 KB) PDF  This link will take you to an external website... . It is advised that you submit a draft copy of your application to the licensing team before making a formal application.

There is no need to copy the application for minor variations to the responsible authorities. However, the Licensing team will consult the relevant authority if they consider that there is any doubt about the effect on the licensing objectives. Any representations received will be considered by a licensing officer; they do not trigger a hearing under the minor variations process. The officer has no power to impose conditions and only conditions volunteered by the applicant can be added to the certificate. The officer will determine whether a proposed variation would impact adversely on any of the four licensing objectives, and whether to grant or refuse the application.

Applications that have been rejected under the minor variations process can then be the subject of a full variation application. The previous refusal does not affect any subsequent variation application in respect of the same premises.

Notification of an interest in a premises

Any person with a legal interest in a property may give notice to the licensing authority of their interest, in order to be kept informed of any licensing applications in respect of that property. A legal interest is defined as: 

  • the freeholder or leaseholder of the premises;
  • a legal mortgagee in respect of the premises; or 
  • a person in occupation of the premises.

There is no legal requirement for persons with these property interests to give notice to the licensing authority - it is entirely at their discretion as to whether to make use of this provision. Once received, the authority will record your interest in the premises, endorse the notice and return it to you. You will then be formally notified of any subsequent applications relating to licences under the Licensing Act 2003, in respect of the premises indicated. This may include new applications, variations of existing licences, transfers, reviews, or notification if the licence lapses or is surrendered. The notice of interest is valid for 12 months from the date of receipt. After this time, if you still wish to be kept informed of any applications or changes made for licences in respect of the premises, you may submit a new notice.

You may submit a notification of interest (131.5 KB) Word 97-2003 through our Online Application Portal using this link.

Alternatively you can email it to us at licensing@southoxon.gov.uk. We will then contact you by telephone to collect payment. 

If you do not have access to email, you can post your application with the fee of £21 to the address in the contact details section.

Change of details or request for a copy certificate 

To tell us about a change of name or address on a certificate, or to request a copy of the certificate, please use this link. You will need to attach a document explaining the changes required, or simply state that you require a copy of the licence. Please include the licence number, premises details and your contact details so we can get in touch with you if required.

Alternatively you can email your request to licensing@southoxon.gov.uk. We will then contact you by telephone to collect payment. 

If you do not have access to email, you can post your request with the fee of £10.50 to the address in the contact details section.

Last reviewed: 04 - 05 - 2020

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