AAA Change text size and contrast

Search InputSEARCH

Tips for completing an application

Research

One of the most important stages in applying for funds from grant making bodies is to undertake thorough research before applying.  Fundraising is a time consuming business, but you will stand a far better chance of success if you submit a few carefully targeted applications to organisations that are a good match to your project, rather than indiscriminately sending out a chain letter to lots of grant making bodies.

Before applying for a grant it is important to try to obtain as much information as possible about the organisation you are applying for funds from.  Many grant awarding organisations have a website which will list their grant programmes and application guidelines.  Try to find out what sort of projects they have grant aided in the past.  These are often listed in their annual report.

If you are not sure whether your project fits their criteria, write or telephone the organisation to determine your eligibility and their interest in receiving your proposal.  If you choose to write then try to keep your enquiry letter brief (to one page if possible).  For larger grants with organisations like the Big Lottery Fund and Sport England you are often required to complete a pre-application questionnaire to check your project is a good match for their grant scheme before they will allow you to complete a full application form.

Check the organisation’s criteria thoroughly before applying: does your project fit well with their funding priorities; do they have any restrictions on who they give grants to (ie registered charities only); are there any application deadline dates; do you need to complete an application form or send in a letter/proposal?

If you are required to submit a letter/proposal rather than completing an application form:pay careful attention to the format of your proposal, using spacing and subheadings to create a readable document.  Focus on clarity and conciseness, and keep your proposal brief and to the point.

Ensure your application addresses the following points:

• Who are you? What are you there to do? Include your mission statement if you have one.  Donors will be looking for evidence that your organisation is well managed and financially sound.
• What are the specific objectives of your project?
  Potential donors need to know how your organisation is going to change people’s lives for the better. Rather than simply asking for contributions for a project or particular aspects of it, it is important to translate these into benefits for the community. Donors will be more motivated to support you if they are given a clear description of what difference their money will make.

Why is this project essential?

Demonstrate the need for your project.  Give any evidence you have that you have the support of people/groups who will benefit from your project, and that they have been consulted.

• What would happen if the project failed?
• How much money is needed?  Ask for a specific amount.
• Who else is contributing or supporting your project?

Relevant Documentation

Ensure you enclose any relevant documentation that is requested i.e. bank statements or a copy of your constitution.  Check whether you are required to submit photocopies or originals of this documentation.  Awards for All state that one third of applications have to be sent back because information or enclosures have been omitted.

Trustees

If you are applying to a charitable trust or foundation, check their list of trustees to see if any are known to you or others in your organisation.  Trustees will often champion particular projects and it makes sense to take advantage of your contacts.

Decision

If you are funded, send a letter of thanks immediately.  Ensure that you are aware of any reporting and monitoring requirements, and always let your funder know if your project changes in any way.

If you are not funded, do consider asking for feedback on your application.  The National Lottery’s Community Fund state that 7 out of 8 applicants who receive feedback after being declined, and then reapply, are successful.  Despite your disappointment at receiving a negative response always ensure that you try to cultivate a positive relationship with the grant awarding organisation and thank them for the consideration of your application - you may wish to reapply in the future!